
Executive Assistant at Ascentech Services Limited
Full time @ListingAPI-2 posted 1 year ago in Human Resourse Shortlist Email JobJob Detail
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Job ID 37706
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Experience See Job Description
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Gender Male or Famele
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Qualifications See Job Description
Job Description
Ascentech Services Limited is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Location:Â Garki, Abuja (FCT)
Employment Type: Full-time
Job Description
- As an Executive Assistant, you will provide high-level administrative support to the managing director.
- Your primary responsibility is to ensure the smooth and efficient operation of the executive’s office by managing schedules, coordinating meetings, handling communications, and performing various administrative tasks.
- This role requires a proactive and detail-oriented professional with excellent organizational and communication skills.
Key Responsibilities
- Schedule and coordinate appointments, meetings, and events for executives.
- Manage and prioritize the executive’s calendar to ensure optimal use of time.
- Screen and respond to emails, phone calls, and other communications on behalf of the executive.
- Draft, edit, and proofread documents, presentations, and correspondence
- Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.
- Ensure meeting rooms are set up and all necessary resources are available.
- Make travel arrangements, including booking flights, hotels, and transportation.
- Prepare travel itineraries and ensure executives have all necessary documents.
- Maintain and organize electronic and paper files.
- Keep track of important deadlines and deliverables.
- Assist with office logistics, such as ordering supplies, coordinating equipment maintenance, and handling mail.
- Handle confidential information with discretion and professionalism
- Anticipate and address potential issues before they arise.
- Provide solutions to challenges and obstacles.
- Build and maintain positive relationships with internal and external stakeholders.
- Act as a liaison between the executive and other team members.
Qualifications
- Bachelor’s Degree preferred.
- Candidate should be between 30-36 years old.
- Proven experience as an executive assistant or in a similar role.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Ability to work independently and handle multiple tasks simultaneously.
- Discretion and confidentiality are essential.
Application Closing Date
Not Specified.
Method of Application
Interested and qualified candidates should send their CV to: cv@ascentech.com.ng using the Job Title and Location as the subject of the mail.
Note:Â Only shortlisted candidates will be contacted.
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